Distribution of F&A for the College of Engineering
Background
The standard Facilities & Administration (F&A) for Utah State University is a 70/30 split. 70% of the generated F&A is distributed to the USU Vice President for Research Office and 30% is distributed to the College. Of the 30% distributed to the College of Engineering (COE), 3% (10% of the 30%) remains with the college and 27% (90% of the 30%) is distributed to the faculty member’s department.
If an engineering faculty member is a PI/Co-I on a research project that includes a PI/Co-I from another department or college, the F&A will be split based on effort. Effort can be determined based on percent of expenses, percent of faculty time on the project, or based on the percent of work being completed by each unit. The percent of effort will be decided by the PI/Co-I’s. To assist with filling out the F&A Allocation Agreement Template some examples are shown below. The column titled “Allocation of 30 percent” is the amount that would be entered on the F&A Allocation Agreement Template.
F&A Calculation Examples
Example 1
Scenario: Three faculty members from two different departments within COE are completing a research project with the following effort:
- MAE – Dr. Z 50%
- CEE – Dr. Y 30%
- CEE – Dr. X 20%
| Party Involved | Effort | Allocation of 30% |
|---|---|---|
| MAE/Dr. Z | 50 | 13.5% (30%*50%*90%) |
| CEE/Dr. Y | 30 | 8.1% (30%*30%*90%) |
| CEE/Dr. X | 20 | 5.4% (30%*20%*90%) |
| COE | 3%(30% * 10%) | |
| Total | 100% | 30% |
Example 2
Scenario: Two faculty members from different departments within COE and one faculty member from College A are completing a research project with the following effort:
- UTC – Dr. W 35%
- EED – Dr. V 20%
- College A – Dr. B 45%
Of the 30% College A will receive 13.5% (30%*45%) of the F&A to be split according to their policy. COE will retain 16.5% (30%*55%) to be split between the departments and college.
| Party Involved | Effort | Allocation of 30% |
|---|---|---|
| UTC/Dr. W | 35% | 9.45% (30%*35%*90%) |
| EED/Dr. V | 20% | 5.4% (30%*20%*90%) |
| COE | 1.65%(30%*55%*10%) | |
| College A/Dr. B | 45% | 13.5% (30%*45%) |
| Total | 100% | 30% |
Example 3
Scenario: One faculty member from a department within COE, one faculty member from College C and one faculty member from College E are completing a research project with the following effort:
- ECE – Dr. U 25%
- College C – Dr. D 35%
- College E – Dr. F 40%
Of the 30%, COE will receive 7.5% (30%*25%), College C will receive 10.5% (30%*35%) and College E will receive 12% (30%*40%). Each college will split their F&A according to their individual policies.
| Party Involved | Effort | Allocation of 30% |
|---|---|---|
| ECE/Dr. U | 25% | 6.75% (30%*6.75%*90%) |
| College C/Dr. D | 35% | 10.5% (30%*35%*90%) |
| College A/Dr. F | 40% | 12% (30%*40%) |
| COE | .75%(30%*25%*10%) | |
| Total | 100% | 30% |